Bulk Communications with Beacon Verify

Beacon Verify is a command center for managing CACFP claims across your network of centers. Rather than navigating to each center individually, the dashboard shows claim status, errors, readiness, and estimated reimbursement for your entire organization — all in one place. 

With Beacon Verify, you can send bulk notification to centers in your portfolio when they need to complete tasks for their claim, such as gathering new enrollments, recording attendance and meal counts, and more.

Send Notifications from the Claims Pipeline

In some situations, you may need to prompt a center to submit their claim to you. This can be done in-bulk from the Claims Pipeline in Beacon Verify.

1. Click the Unsubmitted segment. The Unsubmitted Claims pop-up opens.
2. Check the box next to each center to notify. You can also check the box in the table header to select all centers.
   
3. Click Send Reminder. The Send Reminder pop-up opens.
4. Scroll down to the Subject and Message fields. KidKare provides default text based on the missing items identified by Beacon Verify (listed above the message boxes for reference), but you can click each box to customize your subject and your message.
   
5. Click Send Notification.

Send Notifications from Priority Actions

The Priority Actions strip gives you quick access to data regarding four key claim areas: Claim Errors, Enrollment, Attendance, and Forms. Each Priority Action allows you to send bulk notifications to an impacted center list.

1. Click View in a Priority Action. For example, click View for the Expired Enrollments action to review impacted sites.
2. Check the box next to each center to notify. All centers listed are checked by default.
   1. To clear the selection, click the checkbox in the table header. Click it again to select all centers again.
   2. Use the Search Centers box to search for and select centers to message.
   3. Use the By Name, By Child Count, and By Amount toggles to adjust the sorting of the center list.
3. Once you have selected the center(s) to notify, click Notify, in the bottom-right corner.
   
4. The Notify Centers pop-up opens and displays the centers you've chosen to message, as well as the message to send. KidKare provides some standard text, but you can customize the messaging yourself before you send it. Simply click the Subject and Message boxes and type your message.
   
5. When finished, click Notify to send your message. The selected centers will receive the message in their Messages Center in KidKare, and you can see the message logged to the Communications widget in Beacon Verify.

Send Notifications from Site Details

When you are reviewing a center's claim details for the month, you can reach out directly from the Site Detail Panel.

1. Use the filters to filter the table by status or issue. You can also search for a specific center.
2. If a center has multiple licenses, click anywhere on the row to display all licenses under this center. Each will have their own actions. Click the top-level row to collapse the licenses again.
3. Click on the individual center (or license row) to open the Site Detail Panel.
4. Click Notify under the contact card. 
   
5. The Contact Center pop-up opens, with the center you were viewing selected by default. In this pop-up, you can also see the missing items identified for this centers claim. These are listed in the messaging below, by default, but you can customize the message however you wish.
   
6. Click Send Notification to send the message.

Send Notifications from the Communications Widget

For a more generalized approach, you can initiate messaging directly from the Communications widget.

1. Click +New to open the Send Notification pop-up.
   
2. Check the box next to each center to notify.
   1. Use the Search Centers box to search for and select centers to message.
   2. Check the Select All box to the top-right to select all listed centers.
   3. Use the page navigation beneath the center list to move through the full center list.
3. Once your centers are selected, scroll down to the Subject and Message fields. KidKare provides default text based on the missing items identified by Beacon Verify (listed above the message boxes for reference), but you can click each box to customize your subject and your message.
4. When finished, click Send to Centers.

Re-Send Reminders

Keep track of all communications sent from Beacon Verify in the Communications widget. This widget lists everything you've sent, who you sent it to, and the subject. This allows you to easily re-send prior notifications to centers who may need the additional message.

1. Scroll to the Communications widget on the right-hand side.
2. Review the list of messages sent. This widget also indicates if a site has replied to you. 
3. Click a message to view details.
4. Click Resend next to the center to which you need to re-send the message. You can also click Resend All Pending to re-send the message to all centers who have yet to reply.