Configure the Labor Log (Sponsors)

What is the Labor Log?

The KidKare Labor Log provides a space for center staff to document time spent on administrative and reimbursable tasks. If wage information is supplied for center staff, the log will automatically calculate reimbursable labor costs based on the total hours spent on CACFP Labor.

Enable Labor Log Tracking in KidKare

You can enable the Labor Log in Settings in KidKare.

1. Log in to KidKare.

2. Click to access the Settings page.
3. Click next to Would you like to require center staff to track food program-related labor in KidKare? Your change is saved automatically.
   

Before You Begin

Watch the video for a quick walkthrough of sponsor set up tasks, then read on to complete set up.

1. Decide if you want to control labor log configuration and activity assignment, or if you'd like your centers to handle configuration and activity assignment. 
2. Review center users and permissions and ensure there are roles created for each center. Activities are tied to user roles. If no roles are created, you can either create an assign them yourself, or you can reach out to the center to create and assign them.
   1. Sponsors: See the Permissions article for more information.
   2. Centers: Give your centers the User Permissions article for more information on permissions and roles.
3. If your centers do not already have roles created for their staff, create them now (or reach out to the centers to create them). 
4. If you do not already have roles created for your staff, create them now. If your sponsor manages user permissions and rules for your site, your sponsor may need to set these roles up for you.
5. Review the default activities and determine if you will keep them, edit them, or remove them. The following activities have been provided as defaults:
   
   • Food Preparation
   • Meal Service Pre/Setup
   • Meal Supervision
   • Meal Service Cleanup
   • Kitchen Cleanup
   • Enrollment Processing
   • Data Entry/Recordkeeping
   • Budget Management

Enter Labor Details for Users

Enter your staff's normal working hours and hourly wages in their User profile. 

1. From the menu to the left, click Administration and select User Permissions.
2. Click the pencil icon next to the user to edit.
3. In the Labor Details section, complete the following:
   • Normal Start Time
   • Normal End Time
   • Hourly Wage ($)
     
     
4. Click Save.

Configure Activities

Once you have roles set up, create activities to which you can assign roles.

1. From the menu to the left, click Administration and select User Permissions.
2. Click the Labor Log Configuration tab.
   
3. To add new activities:
   1. Click Add New Activity. A pop-up opens.
   2. Enter the Activity Name.
   3. Choose an Activity Type. You can choose from the following:
      • CACFP Labor: These are tasks directly related to meal service activities, such as meal preparation, kitchen clean-up, meal service itself, and so on.
      • Administrative Labor: These are non-reimbursable tasks you may need to complete for CACFP tasks, such as claims processing and enrollment management.
   4. If you chose CACFP Labor, select the meal(s) for which this task is completed. Note that staff will have to select a specific meal served from the options you choose here.
   5. Click the Assign Roles drop-down menu and select the role(s) to which to assign this activity. You may select as many roles as needed.
      
4. To edit existing activities:
   1. Click the pencil icon next to an activity to edit it.
   2. Make changes to the fields, as needed.
   3. Click Update Activity.
5. To delete activities:
   1. Click the pencil icon next to an activity.
   2. Click Delete Activity.
   3. At the Are you sure prompt,. click Delete.