---
title: Enroll Child
description: You, the sponsor, and centers can both enroll children. Centers can also import children from another program, such as Procare. When centers enroll children, those children are automatically set to Pe
---
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1. [Centers and Center Sponsors](https://knowledge.kidkare.com/centers?hsLang=en)
2. [Sponsors of Centers](https://knowledge.kidkare.com/centers/sponsors-of-centers?hsLang=en)
3. [Children](https://knowledge.kidkare.com/centers/sponsors-of-centers?hsLang=en#children)
# Enroll Child
Table of Contents
## In This Article
### Enroll Children into Centers
You, the sponsor, and centers can both enroll children. Centers can also import children from another program, such as Procare. When centers enroll children, those children are automatically set to Pending, you must review and activate these children. For more information, see [**Activate Children**](https://knowledge.kidkare.com/centers/activate-children?hsLang=en).
**IMPORTANT!** Check with your center to see if they have Procare before you enroll children. Do not enroll children if your center is planning to import from Procare, as this can result in duplicate records.
Instructions below walk through enrolling new participants from the sponsor level. To see how to enroll new participants from the center level, see **[Enroll Participants](https://knowledge.kidkare.com/centers/enroll-participants?hsLang=en)** for center users.
1. From the menu to the left, click **Children**.
2. Select **Enroll Child**.
3. Click the **Select Center** drop-down menu at the top of the window and select the center for which to enroll children. The Enroll Child page opens. The page is broken into three (3) steps with separate sections, as shown in the image below.
4. In the **Personal Details** section:
1. Click the**First Name**, **Middle Name** (optional), and **Last Name** boxes and enter the child's full name.
2. In the **Ethnicity** section, check the **Hispanic/Latino** box or the **Not Hispanic** box.
3. In the **Race** section, click  next to each option that applies.
4. Click the **Child #** box and enter a child number, or accept the system-generated number. You can enter up to four characters in this box.
5. Click the **Classroom** drop-down menu and select the classroom to which to assign this child. You can also enter a new classroom name.
6. Click the **Birth Date** box and select the child's date of birth. Their age displays to the right of this box automatically.
5. In the **In/Out Times** section:
1. Select the Meals for which this child participates.
2. Click  next to **Will pick up and drop off times vary?** to indicate that pick up and drop-off times may vary from what is entered here.
3. Click  next to **Overnight Approved?** if this child is approved to remain in care overnight.
4. Select each day the child will be in care and enter their in and out times in the corresponding box that display.
6. In the **Enrollment Details** section, select the child's **Enrollment Date**, **Enrollment Expiration Date**, and **IEF Expiration Date**. The Enrollment Date box defaults to today's date.
7. If this is an infant, complete the Infant Food Details section. If this is not an infant, continue to **Step 8**.
1. Click the Formula Offered box and enter the formula offered to this child.
2. Click  next to each of the options below that apply:
- Will the parent provide breastmilk?
- Will the parent provide formula?
- Will the parent provide food?
3. Click  next to **Infant Form of File** to indicate you have an infant form on-file for this child. This option may not be required in all states. Contact your State Agency for guidance.
8. Next, complete **Special** and **Diet Information** sections, as needed. Click  next to each option in these sections that apply to the child you are enrolling. You can also add a **Diet Expiration Date** and **Notes** to the child's Diet Information.
9. In the Doctor Information, enter the child's primary care physician's name and phone number, if needed.
10. If this is a school age child, complete the **School Details** section. If this is not a school age child, go to **Step 11**.
1. Click the **School Name** drop-down menu and select the school this child attends.
2. Click the **School District** drop-down menu and select the child's school district.
3. Click the **School #** box and enter the school's identifying number.
4. Click the **Type/Level** box and select the child's school level. You can also select **No School** or **School Age**.
11. In the Pay Details section:
1. Click the **Pay Source** drop-down menu and select **Paid by County/State**, **Paid by Parent**, or **No Pay**.
2. Click the **Start** and **End Date** boxes to set dates for this payment method.
3. Click the **Additional Notes** box and enter any additional notes about the pay details for this child.
12. Click **Next**. The Primary Guardian form displays.
13. Add a primary guardian.
- Click **Existing** to select an existing parent/guardian. Then, select the contact.
- Click **New** to add a new parent/guardian and enter their information.
14. Click the **Language** drop-down menu and select the primary guardian's language. You can choose from **English** or **Spanish.**
15. Click **Next**. The final enrollment page opens. If any siblings are found (children with the same parent), they display in the **Siblings and Children (Same Parent)** section.
16. In the **Reimbursement/Child Details** section:
1. Select the child's reimbursement level: **Free**, **Reduced**, or **Paid**.
2. Click the **FRP Eligibility Basis** drop-down menu and select the basis for the child's reimbursement level.
3. Add a **Title XX/XIX Expiration Date** and **Qualifying Program #**, if needed.
17. Click the **Sponsor Notes** box and add any additional notes about the child's reimbursement details.
18. In the **Additional Details** section, click  next to each option that applies.
19. When finished, click **Enroll Child**. The Manage Child Information window opens and displays the information you completed. Children you enroll as a sponsor are automatically set to Active status. You can update the child's status as needed in this window.
---
### Use the Income Eligibility Calculator
You can enter household income information directly into KidKare. KidKare will then calculate the child's reimbursement level and FRP basis.
1. From the menu to the left, click **Children.**
2. Select **Manage Child Information.**
3. Select the **Center** and **Child** that needs to be updated from the drop down.
4. The **Manage Child Information** window opens.
5. Click the **Oversight** tab. The income eligibility calculator is in the bottom half of the tab.
6. Click **Edit** in the bottom right corner.
7. In the **IEF Application** drop down, select **New IEF Application.**
8. Click the **Signature Date** box and select the date the parent signed the form.
9. To enter household income fill in the required fields below:
1. Select if you are **Including Siblings** or entering for **This Child Only.**
2. Click the **HH Member Name** box in the table and enter each household member's name. You must enter all household members, including children. As you add names, the value in the **HH Size** box increases.
3. Click the **Age** box for each house hold member and enter their ages.
4. Click the **Income** box for each household member with an income and enter their income amount.
5. Click the **Freq** drop-down menu and select the income frequency. For example, if you entered yearly income, you would select Yearly.
6. Click the **Source** drop-down menu and select the income source. For example, if these are wages, you would select Wages/Salaries.
7. If there are multiple income sources for one person, scroll to the right and repeat **Steps 7c** -**7e** to add additional income.
8. For each child listed, click the **Freq** drop-down menu and select **No Income**.
**Note:** If the parent refused to provide income or program information, check the **Refused** box.
10. To enter qualifying program information (if applicable):
1. Click the **Program** drop-down menu and select the program.
2. Click the **Case #** box and enter the provided case number.
3. Repeat **Steps 1 & 2** to add an additional program.
11. If this is a foster child, check the **Foster** box.
12. Click the **Signer** box and enter the name of the person who signed the form.
13. Click the **SSN** box and enter the signer's social security number. You must enter all nine digits. If no SSN was provided, click  next to **No SSN**.
14. Once all IEF form information has been entered, Click **Evaluate + Save**.
15. Click **Yes** in the pop-upto update the information if the IEF computed is different than the last time it was entered.
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