Import
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      1. Centers and Center Sponsors
      2. Sponsors of Centers
      3. Import

      Import Overview and Setup

      Table of Contents

      In This Article

      The Import option is only available for Sponsors of Centers and only if Policy S.01 is set to Y.

      Import Overview

      You can import Weekly Attendance + Meal Counts forms that centers print and complete. Using this method, centers take point-of-service meal counts on paper and then submit those original records to their food program office/sponsor to scan and upload into KidKare.  An overview of the scanning process is below:

      1. Centers print the Weekly Attendance + Meal Count report each week and record daily attendance and meal counts at point-of-service.

      2. Centers send the original report to their food program office/sponsor weekly, twice monthly, or monthly.

      3. Sponsors spot-check the forms prior to scanning. This includes checking for stray marks, tears, potential issues, and so on.

      4. Sponsors scan the documents with specific settings and save them to their computer.

      5. Sponsors upload the scanned documents into KidKare.

      6. If any scanning errors occur, Sponsors correct them, re-scan, and upload documents again.

      7. The attendance and meal counts are updated in KidKare.

      Before you can begin using the import tool, you must first setup your scanner with the correct settings. For more information, see Scanner Setup below.

      We suggest that you perform an internal audit of at least 10% of your scanned claims each month to ensure that everything is working as expected.

       

      Scanner Setup

      You can use any image-based scanner to scan the Weekly Attendance + Meal Count report into KidKare. For example, you can use network copiers as a scanner. Multi-function scanner/printer/faxers also work. 

      The system reads the X's marked on the Weekly Attendance + Meal Count report and saves that information in KidKare in Attendance & Meal Counts.

      You must use specific settings when scanning the Weekly Attendance + Meal Count reports. If you do not use the settings below, the forms will still appear to scan, but the accuracy is compromised. Some scanners allow users to set up a Scanning Profile, so you do not have to remember each of these settings every time you scan. If this option is not available, ensure you are selecting each specific setting every time you scan. Make sure the scanner you plan to use meets requirements below

      1. Save the image as a .TIF.

      2. Scan in black and white (not grayscale).

      3. Use 400dpi or higher.

      4. Use 8.5 x11 document size.

       

      Center Training

      Advise centers to print the Weekly Attendance + Meal Count report with high-quality ink. Do not print these forms in ink-saver or economy mode. Also teach center staff to fill out forms correctly. Forms that are not filled out correctly must be fixed before scanning or entered by hand.