---
title: Manage & Edit Participant Details
description: Once you add users, edit their profiles to change or customize their user permissions, enter contact information, enter demographic information, and so on. Your sponsor must give you permission to edi
---
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# Manage & Edit Participant Details
Table of Contents
## In This Article
Once you add users, edit their profiles to change or customize their user permissions, enter contact information, enter demographic information, and so on.
Your sponsor must give you permission to edit child information. If you are not able to complete any of the actions shown below, please reach out to your sponsor.
### Edit Participant Details
To edit participant details:
1. From the menu to the left, click **Children** and select **List Children**. The List Children page opens.
2. Set filters for the child(ren) to edit:
- Choose the **Selected Center** option to filter on the center you select in the **Please Select a Center** drop-down menu at the top of the page.
- Choose the **All Active** **Centers** to filter across all centers at an active status.
- Use the **Status** drop-down menu to filter by child status. You can choose from the following options:
- All
- Enrolled & Pending
- Enrolled
- Pending
- Withdrawn
1. - Use the first row of the child list to filter by column. You can filter by the **Center**, **Last**, **First**, **MI**, **#**, **Classroom**, **DOB**, and **Status** columns.
- Click the column header to sort the child list by a given column in ascending or descending order.
**Note:** You must click **Go** in the **Find Records** section after choosing how to filter by center and status. After this point, you can simply type in the empty table rows to filter by column.
2. From the **List Children** screen, click the participant name to view participant details.
3. Click **Edit** in the section or tab to change. You can update the following:
- Participant Details
- Schedule
- Contacts
- Infant (Infants Only)
- CACFP
- Forms
- School
- Allergies/Conditions
- Demographics ("unknown" option available for Race and Ethnicity that the sponsor can turn on in policies)
4. Enter information over the existing information, and click the sliders to enable/disable certain settings.
5. When finished editing a section/tab, click **Save**.
6. Click  or  to navigate to a new participant profile, if needed.
---
### Edit Participant Schedules
The Schedule section of the Participant Details page displays the participant's schedule. This indicates when the participant is usually present at your center. Available dates correspond to the days you set in the Days Open field in the Business Details tab on the Site Details page.
To add or update the participant's schedule:
1. From the **List Children** screen, click the participant name to view participant details.
2. Click **Edit** in the Schedule section. The Participant Schedule pop-up opens.
3. Enter or change the participant's schedule, as needed.
- Click the **In** and **Out** boxes and enter the participant's usual in and out times. Click  to add an additional set of in/out times. You can enter a partial time in the In box and press Tab to automatically complete it. For example, if you enter 7 and press Tab, the box automatically changes to 7:00 AM.
- Click the  next to **Times Vary** if the child's in and out times typically vary from what is entered here.
- Click  next to **At-Risk After School** if this participant participates in the At-Risk After School program.
4. When finished, click **Save**.
---
### Withdraw a Participant
When a participant leaves your care, withdraw them. You can re-enroll them at any time.
1. From the **List Children** screen, click the participant name to view participant details.
2. On the View Child page, click **Withdraw**.
3. Set the withdrawal date. This defaults to today's date so make sure to change it to the last day the participant was in your care.
4. Click **Withdraw** again to save.
---
### Manage Participant Schools
The School tab at the bottom of the Participant Details page displays whether the participant is enrolled in school. If the participant is enrolled in school, the school type, district, and name displays. If the participant is not enrolled, the text Participant is Not Enrolled in School displays.
1. From the **List Children** screen, click the participant name to view participant details.
2. Click the **School** tab at the bottom of the page.
#### Adding a School
1. Click **Add School**. The School Type, School District, and School Name boxes display.
2. Click the **School Type**drop-down menu and select the type of school the participant attends. For example, if the participant is enrolled in morning kindergarten, you can select A.M. Kindergarten.
3. Click the **School District** drop-down menu and select the district in which the participant's school resides.
- You can click the **Type to Search** box and begin typing the name of the district to filter the list.
- Click **Clear** to clear the selected district.
4. Click the **School Name** box and enter the name of the participant's school.
5. When finished, click **Save**.
#### Editing a School
1. Click **Edit.**
2. Enter new information over the existing information.
3. When finished, click **Save**.
#### Removing a School
If the participant is not currently enrolled in school, you can remove the school from the participant's profile.
1. Click **Edit.**
2. Click the **School Type** drop-down menu and select **No School**.
3. Click **Save**.
---
### Manage Participant Contacts
The Contacts tab at the bottom of the Participant Details page displays contact information for the participant's guardian(s). You can edit existing contacts or add new contacts. You must have at least one contact listed on the participant record.
1. From the **List Children** screen, click the participant name to view participant details.
2. Click the **Contacts** tab at the bottom of the page to view, edit, and add contacts.
- Click  next to a contact to change it. Enter new information over the existing information and click **Save**.
- Click **Add Contact** to add a new contact. Enter the contact's information. Boxes marked with an asterisk are required. To mark this new contact as the participant's primary contact, click  next to **Primary Guardian**. When finished, click **Save**.
---
### Print Participant Details
To print participant details:
1. From the **List Children** screen, click the participant name to view participant details.
2. Click **Print** in the top-right corner. A printer-friendly version of the View Participant page opens.
3. Click **Print.** The Print Preview opens.
4. Click the  button to continue printing. Click the  button to go back to the previous screen.
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