---
title: Record Attendance and Meal Counts for Hybrid ARAS/SFSP Sites
description: Hybrid ARAS/SFSP sites record meal counts by child and have the ability to add walk-ins at meal time.
---

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# Record Attendance and Meal Counts for Hybrid ARAS/SFSP Sites

Table of Contents

## In This Article

ARAS/SFSP sites operating under a Hybrid model take attendance and meal counts by child and can add walk-ins as they arrive. 

1. From the menu to the left, click **Menus/Attendance**.
2. Click **Attendance & Meal Count**.
3. From here, your next steps are determined by which program(s) you are running.

### ARAS Hybrid Attendance & Meal Counts

**Note:** If you operate both ARAS and SFSP, click the **ARAS Hybrid** tab to get to the Attendance and Meal Counts page for your ARAS program.

1. Ensure you are toggled to Attendance & Meal Counts.
2. Use the **Date** box to choose the date for which to record. This defaults to today's date.
3. Filter your roster, as needed. You can filter by the following: 
     - **Type:** Choose to show **Enrolled**, **Walk-in**, or **All Children**.
     - **Status:** Filter by In **Attendance** or **Absent**.
     - **Roster:** Filter your roster by the last time children attended. You can filter by **Attended Last 60 Days**, **Attended Last 90 Days**, or **All Enrolled**. Note that All Enrolled includes all walk-ins you may have previously added.
4. Check the **Attended** box next to each child listed who attended.
5. Check the box in the appropriate meal column to record the meal count for the attending child. Your changes are saved automatically.

#### Adding & Managing Walk-Ins

Quickly add walk-ins directly to the Attendance & Meal Counts page without fully enrolling them. Walk-Ins will persist on your Attendance Roster until you either remove them or filter them out by Last Attended.

1. Click **+ Add Walk-In** at the top or bottom of your roster list.  
   ![WheretoAddWAlkIn](https://knowledge.kidkare.com/hs-fs/hubfs/Knowledge%20Base%20Images%20-%20DO%20NOT%20DELETE/WheretoAddWAlkIn.png?width=670&height=318&name=WheretoAddWAlkIn.png)
2. Enter the child's **First Name (required)** and **Last Name (optional)**.
3. Check the **Child Meet's Age Requirements** box.
4. Click **Add**. The child is added to your roster and tagged as a Walk-In.
5. To delete a walk-in from your roster, click the **trash can icon** to the right of it.

**Note:** Deleting a walk-in from your roster removes that walk-in from the pool of children for whom to record attendance. The child will be retained on claims reporting for the dates in which they were in attendance.

#### Print ARAS Sign-In Sheets

Under the Hybrid ARAS model, you have the option of printing a Blank Sign-In Sheet or a Sign-in Sheet populated with the children currently on your roster (including any prior walk-ins).

1. Click **Sign-in Sheets**.
2. Choose **Daily** or **Weekly**.
3. Choose which type of sign-in sheet to print: 
     - **Blank Sign in Sheet:** Print a blank sign-in sheet for participants to fill-in.
     - **Pre-Filled With Names:** to print a sign-in sheet populated by the children you already have on your roster, plus blank lines for additional sign-ins.
4. Click **OK**. The sign-in sheet downloads.

### SFSP Hybrid Meal Counts and Attendance

**Note:** If you operate both ARAS and SFSP, click the **SFSP Hybrid** tab to get to the Attendance and Meal Counts page for your SFSP program.

Hybrid SFSP programs have access to a roster that lists their enrolled children and allows them to add any walk-ins as they arrive. Sign-in sheets are also available for this program type. **Otherwise,** meal counts are recorded as they are in other SFSP programs.

#### Viewing Your Roster

1. Click the **Roster** link. The Roster pop-up opens.
2. Search for a child to view or edit.
3. Click a child's name to edit it. **Click Save** to save your changes.
4. When finished, click **Close**.

#### Adding & Managing Walk-Ins

Quickly add walk-ins directly to the Attendance & Meal Counts page without fully enrolling them. Walk-Ins will persist on your roster until they are removed.

1. Click **Add Walk-In** at the top of the page (just to the right of the Date and Meal fields).  
   ![HybridSFSPWalkIn](https://knowledge.kidkare.com/hs-fs/hubfs/Knowledge%20Base%20Images%20-%20DO%20NOT%20DELETE/HybridSFSPWalkIn.png?width=670&height=318&name=HybridSFSPWalkIn.png)
2. Enter the child's **First Name (required)** and **Last Name (optional)**.
3. Check the **Child Meet's Age Requirements** box.
4. Click **Add**. The child is added to your roster and tagged as a Walk-In.  
   ![SFSPRosterHybridWalkin](https://knowledge.kidkare.com/hs-fs/hubfs/Knowledge%20Base%20Images%20-%20DO%20NOT%20DELETE/SFSPRosterHybridWalkin.png?width=670&height=318&name=SFSPRosterHybridWalkin.png)
5. To delete a walk-in from your roster: 
     1. Click the **Roster** link to open your roster.
     2. Locate the walk-in to delete.
     3. Click the **trash can icon** to the right of the child's name.
     4. At the confirmation prompt, click **Delete**.

#### Print SFSP Sign-In Sheets

Under the Hybrid SFSP model, you have the option of printing a Blank Sign-In Sheet or a Sign-in Sheet populated with the children currently on your roster (including any prior walk-ins).

1. Click **Sign-in Sheets**.
2. Choose **Daily** or **Weekly**.
3. Choose which type of sign-in sheet to print: 
     - **Blank Sign in Sheet:** Print a blank sign-in sheet for participants to fill-in.
     - **Pre-Filled With Names:** to print a sign-in sheet populated by the children you already have on your roster, plus blank lines for additional sign-ins.
4. Click **OK**. The sign-in sheet downloads.

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