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      Review Centers

      Table of Contents

      In This Article

      Complete Online Reviews

      1. From the menu to the left, click Tools.

      2. Select Reviews. The Review Centers page opens.

      3. Locate the center to review.

        • Click the Center, Monitor (if available), Last Review, and Next Review Date columns to sort information in ascending or descending order.

        • Click the blank boxes at the top of each column to filter information in that column. For example, you can click the Center box and begin typing a center's name.

        • Click Filters in the top-right corner to set additional filters. You can filter by Pending, Active,  or Inactive status. If available, you can also specify whether to show reviews for all monitors.

      4. Click the center's address in the Address column to open Google Maps™ in a new window.

      5. When you are ready to begin the review, click the name of the center to review. The Review Questionnaire opens.

        The questionnaire is split into the following pages:

        • Main

        • Meal

        • Food & Attendance

        • Service Analysis (Texas Only)

        • Compliance

        • Paperwork

        • Other

        • Finalize

      6. Complete the questions for each page. As each review is created by the sponsor administrator, review questions vary.

        • Click Save to save your progress before you continue.

        • Click Continue to go to the next page.

        • Click a page icon to jump to that particular page.

        • Click  to view more information about the question (if the administrator provided it). When finished, click Close.

        • The remaining number of required fields displays next to each page icon and updates automatically as you enter information. The only exception is the Food & Attendance page: An asterisk displays for this page if there are missing fields.

        • If you need to exit the review and return later, click Save & Exit Review at the top of the page, or click Save at the bottom of the page and close the review. Your information is retained, and you can return to the review at a later time.

      7. Once you reach the Finalize page, ensure that all review components are complete. If you are missing required fields:

        • The All Required Fields Must Be Completed Before The Review Can Be Signed and Submitted message displays. Links to the incomplete pages are also included. Click the link to jump to the page you need to complete.

        • The number of missing fields is indicated next to the page icon (except for the Food & Attendance page, which is marked with an asterisk).

      8. Click the Notes box and enter any review notes. Click  to collapse this section. Click  to expand it again.

      9. In the Signatures section:

        • If this is not a desk review, have the center representative sign the Center Signature box.

      10. Sign the Monitor Signature box.

      11. Click Complete. The Confirmation page opens. Once you complete the review, the center receives an email and a message in KidKare alerting them that their review report is ready. They can download a copy of their review at the link in either one of these messages.

      About the Food & Attendance Review Page

      The amount of required fields on the Food & Attendance page varies depending on user input. For example, if you do not select a meal, meal components are not required. However, if you do select a meal, the components are required. For this reason, the remaining required fields are marked with an asterisk next to the page icon, and the page display changes as monitors complete the review.

      1. In the Meal Service Details section:

        1. Select No Meal, Breakfast, AM Snack, Lunch, or PM Snack.

        2. If the center is approved for multiple servings, select the number of servings given at the meal (1 or 2). Then, select the time at which each serving was given.

        3. Select the meal components served in the Non-Infants and Infants section.

      2. In the Milk Inventory On Hand section:

        1. Select Pre-Serving to record milk amounts before the meal was served, or select Post Serving to record milk amounts after the meal was served.

        2. Enter the gallons of milk for each listed milk type.

      3. In the Food Served, section, click the Attendance and Served Count boxes for each age group and enter the amount of participants who attended the meal and the amount of participants who were served a meal. KidKare totals these counts for you.

      4. When finished, click Continue.

      Service Analysis for Texas Sponsors

      Sponsors for the state of Texas must also complete the Service Analysis page. This page lists the food components entered on the Food & Attendance page for non-infants and infants, as well as the required quantities. You must enter the prepared quantities and indicate whether those quantities were sufficient.

      1. Begin the review as you normally would. For more information, refer back to the heading Completing the Questionnaire in KidKare, above.

      2. Enter information, as required, and click Continue to move through the review pages.

      3. When the Service Analysis page opens:

        1. Click the Category drop-down menu next to each listed food (if available), and select the category to which the food belongs.

        2. Click the boxes in the Prepared column for each age group, and enter the quantity of food prepared.

        3. In the Amount Sufficient column, click Yes or No.

      4. Repeat Step 3 for each meal. You must complete these tables for both non-infants and infants.

      5. When finished, click Continue.

       

      Add Manual Reviews to KidKare

      If you did not complete a review with the online Review Tool and need to input data recorded on paper, you can do so via the Add Manual Review feature in KidKare.

      1. From the menu to the left, click Tools.

      2. Select List Reviews.

      3. In the Find Records section, choose the Selected Center option to view and add reviews for the center selected at the top of the window, or choose All Centers to include all centers in the filtered list.

      4. Click Add Manual Review. The Add/Edit Review page opens.

      5. In the Current Review Details section:

        1. Click the Review Type drop-down menu and select the type of review you are conducting. For example, if this is the first time you are reviewing this center, you would select 1st Review.

        2. Check any of the following boxes that apply to this review:

          • Follow-up Required

          • Unannounced

          • 3 Year Detailed Review

          • Attempted Review

          • Desk Review

        3. Click the Eval Grade box and enter the review grade.

        4. Click the Comments box and enter any comments about the current review.

      6. In the Next Review Details section, Click the Date box and select the date for the next review. Enter any applicable commentary in the Comments box.

      7. In the Training section, check the box next to each item that applies.

      8. In the Monitor Details section:

        1. Click the Monitor drop-down menu and select the monitor who completed the review.

        2. Click the Monitor Arrival Time and Monitor Departure Time boxes and enter the time the monitor arrived at the center and the time they departed from the center.

      9. In the Block Claim section, indicate whether this was a review for block claims.

      10. Click the Meal tab.

      11. In the Meal Service Details section:

        1. Select the meal you observed. If you did not observe a meal at this review, accept the default of No Meal and continue to Step 12.

        2. Select the meal components you observed for both Non-Infants and Infants.

      12. In the Milk Inventory On Hand section:

        1. Select the Pre-Serving option or the Post Serving option.

        2. Enter milk totals.

      13. In the Food Served section:

        1. Record attendance by classroom, age group, or center total. The method you use is subject to Policy R.4

          Note: You can skip entering counts in the table and enter totals directly below the table if totals are all you need. The total served count will be compared to the meal counts recorded by the center for that meal on that day (subject to Policy R.2).

        2. If the center was overcapacity, click  next to Overcapacity.

        3. Click the Child Enrollment count box and enter the total number of children enrolled.

        4. Click the Special Note box and enter any notes.

      14. If you have disallowances, click Disallow Specific Meals for Specific Children. If you do not have disallowances, go to Step 9.

        Note: Only use the Disallow tab if meals need to be disallowed as a result of the monitor visit.

      15. In the Disallow pop-up:

        1. Check the box for each meal to disallow.

        2. Click Next.

        3. Click the Children Affected drop-down menu and select the age group affected by this disallowance.

        4. Click Next.

        5. Click the Disallow Reason drop-down menu and select the reason you are disallowing this menu.

        6. Check the Warn Only box to log this as a warning instead of a disallowance.

        7. Click Create Disallow.

      16. Click Save.

       

      Delete In-Progress Reviews

      You can delete in-progress reviews, if needed.

      1. From the menu to the left, click Tools.

      2. Click Review Centers. The Review Centers page opens.

      3. Click  next to the center's name.

      4. At the Are You Sure prompt, click Yes.