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      Get Setup with Online Reviews

      Before you start using online reviews, you first need to make sure monitors are assigned to each center, monitors have access to online reviews, and edit the online review form to reflect your paper review form.

      Assign Monitors

      You must set up staff members who conduct site visits should be set up as monitors in KidKare. Once you set up monitors, you can assign them to specific centers in the Oversight tab in the Manage Center Information window.

      Assign Monitor Permissions

      Make sure all monitors have been added as a sponsor users prior to setting up monitors access. To see how to do this, view the Permissions article.

      1. From the menu to the left, click Tools.

      2. Click Sponsor User Permissions.

      3. Click  next to the user to update. The User Details page opens.

      4. In the System Access section, check the Monitor box.

      5. Click Save.

      6. Next, click on .  The Online Review screen opens.

      7. Select what you want this user to have access to by moving the toggle to Yes.

        • Online Review Access: This allows the Monitor to access the review tool in KidKare. 

        • Online Review Reports: This allows the Monitor to access reports and review data from KidKare.

        • Online Review Configuration: This allows the Monitor to edit the questionnaire for online reviews. Only give this permission to the people who are authorized to make changes to your review questionnaire.

      8. Click Save.

      Assign Monitors to Centers

      Now, assign monitors to specific centers.

      1. From the menu to the left, click Center Management.

      2. Select Manage Center Information.

      3. Click the Select Center drop-down menu at the top of the window and select the center to which to assign a monitor.

      4. Click the Oversight tab.

      5. In the Site Monitoring Info section, click the Monitor drop-down menu and select the monitor to assign to this center.

      6. Click Save.

      The Next Visit Due box below the Monitor box is updated automatically each time you enter a monitor visit. KidKare sets this date four months from the review date by default. The Start Month box displays the start month of the monitor review year, which defaults to October.

       

       
      Customize the Center Review Questionnaire

      KidKare by Minute Menu provides an initial questionnaire, but you can customize it to fit your agency and state's needs. Updating this questionnaire updates the final review form your Monitors complete in KidKare.

      To update your questionnaire:

      1. Log in to http://reviewadmin.minutemenu.com/ Your account must have online review configuration permissions before you can access this page.

      2. Click the Design tab.

      3. Add review sections, as needed:

        1. Click Add Section. The section details open.

        2. Click the Category drop-down menu and select the category into which to place this section.

        3. Click the Name box and enter the name of the section.

        4. Click Save.

      4. Click . The question details open.

      5. Click the Question Text box and enter the question.

      6. In the Response Details section:

        1. Click the Response Type drop-down menu and select the question type. For more information, see the heading Question Types and Layouts, below.

        2. Check the A Response is Required box if this question is required.

        3. Check the Read-Only box if this question is read-only.

      7. Click Advanced Options to specify additional question requirements. For example, you can hide certain questions from the center's copy of the review. The available options vary between question types. 

      8. In the Question Location section:

        1. Click the Question Category drop-down menu and select the category in which to place the question.

        2. Click the Question Selection drop-down menu and select the section into which to place the question.

        3. Check the Follow-up Question To box to mark this question as a follow-up question. If you select this option, a drop-down menu displays. Select the question/situation on which to follow-up.

      9. Click the Help Text box and enter useful information for the end user.

      10. When finished, click Save.

      Question Types and Layouts:

      Question Type

      Response

      Text, Email, Phone, Temperature, or Number

      This is a single line text box that allows Monitors to enter their response.

      • Text: This is a text input box.

      • Email: This is a text input box that validates the input is in the following format: TEXT@TEXT.TEXT

      • Phone: This is a numeric input box that limits users to no more than 10 characters. The box automatically adds phone number separators.

      Date

      This is a date picker.

      Yes/No

      This is a button selection. Monitors can only select one option (Yes or No).

      Yes/No/NA

      This is a button selection. Monitors can only select one option (Yes, No, or N/A).

      Single Choice, Single Child Picker, Meal Picker

      This is a single select drop-down menu.

      Multiple Choice, Multiple Child Picker

      This is a multiple select drop-down menu.

      Time/Duration

      This is a time picker. There are no restrictions for past, current, or future times.

      Date and Time

      This is a date picker and a time picker. The time picker does not have any restrictions for past, current, or future times.

      Memo

      		  This is a multi-line text input box

      Signature

      This box is used on the Finalize page. You cannot configure it on the Admin site. Users  can sign their name with a mouse, finger, or stylus.