View Status

The View Status page provides a central place for you to view enrollment status for all participants at your center. You can quickly see who has started their forms, completed their forms, what forms are ready for approval, and so on. You can also take action on invitations, such as re-sending them, opening forms for onsite completion, cancelling invitations, and marking invitations as manually completed.

View Status Page

1. From the menu to the left, click eForms.

2. Click View Status. The View Status page opens.

   

3. Use the From and To boxes to select a date range to view.

   • To view forms from a specific date to the current date, select a date in the From box and leave the To box blank.

   • To view forms up to a specific date, leave the From box blank and select a date in the To box.

   • To view forms for a single day, select the same date in the From and To boxes.

4. Click the Filter drop-down menu and select the form status to view. You can select multiple statuses, if needed.

5. To filter to a specific participant, click the Child Name box, and begin typing the participant's name.

6. You can sort information in ascending or descending order by the following columns:

   • Participant ID

   • Participant Name

   • Participant Status

   • Invitation Status

   • Invitation Sent Date

   • Last Updated

Invitation Status Definitions

Resend Invitations

If a guardian advises they did not receive their eForms invitations, resend them from the View Status page. You may also consider confirming and updating the guardian's email address. 

1. From the menu to the left, click eForms.

2. Click View Status.

3. To resend invitations individually, click  on the row for the appropriate participant.

4. To resend invitations in bulk:

   1. Click Resend Invitations.

   2. Click Yes at the confirmation prompt. All invitations at Not Started or In Progress status are sent out again.

Cancel Invitations

You can cancel enrollment invitations from the View Status page.

1. From the menu to the left, click eForms.

2. Click View Status.

3. Locate the participant for whom to cancel an invitation.

4. Click  in the column to the far right.

5. Click Delete at the confirmation prompt.

Complete eForms Onsite

If a guardian advises they do not have access to the Internet, their own device, or email address to complete enrollment forms, you can open the forms for them to complete on-site.

1. From the menu to the left, click eForms.

2. Click View Status.

3. In the Show Records For section, set filters, if needed.

   1. Use the From and To boxes to set a date range to view.

   2. Click the Filter drop-down menu and select the status to view.

4. Click . The form opens.

5. Have the guardian use the computer/device to complete the forms, beginning with the participant's date of birth.

6. Once the guardian has completed each page of the form, you are returned to the eForms page. The completed form has a status of Submitted (Parent).

Mark Forms as Manually Completed

Some guardians may have completed their forms on paper. You can mark these forms as complete in KidKare.

1. From the menu to the left, click eForms.

2. Click View Status.

3. Locate the participant to update.

4. Click  in the column to the far right.

5. Respond to the confirmation prompt.

Approve eForms 

If your sponsors has you setup to approve eForms prior to sending to them for final approval, follow the steps below.  If not, skip this step as the forms go straight to your sponsor to approve.

1. From the menu to the left, click eForms then View Status.

2. In the Filter drop down, select Needs Approval to view forms ready to be approve .

3. Select the check boxes next to the forms you are wanting to approve.

4. Click  on the appropriate row. The Child Information page opens.

   

5. Review the information and signatures provided. Updated information is outlined in red.

6. Click  and choose from the following:

   1. • Approve All

      • Approve EF

      • Approve IEF

      If the enrollment form or income eligibility form needs revision:

      1. Click Send Back For Revision.

         

      2. Select Enrollment, IEF, or both.

      3. Click the text box and enter any notes for the parent regarding the revisions that are needed.

      4. Click Send.

   
   
   

Update Guardian Email Address

Participant records that do not have an associated email address are indicated by on  icon on the View Status page. You can quickly add an email address to these records without leaving this page.

1. From the menu to the left, click eForms.

2. Click View Status.

3. Click the participant's name next to the  icon in the Participant Name column. A pop-up opens and displays the guardian's contact information.

   

4. Click the Email box and enter a valid email address.

5. Click Update.

6. Once the email address is updated, the invitation can be resent by clicking the checkbox by the forms, and then click on  .