Provider files and child files change over time. KidKare stores all previous values for your providers, which ensures that you have a complete audit trail for each child change made, as long as that child is active. When you save changes to a child's file, the old data is saved to the claim month in which it changed. For example, if you change a child's schedule in January 2024, you can later view the schedule that was effective prior to January 2024 in the Child History Information window.
This function may not be enabled for all sponsors. If you need to access Child History for audits or reviews, contact Support for assistance.
Since historic data is saved effective to a claim month, you can only save one change per month. The most recent change made before advancing the claim month is saved.
To access child history:
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From the menu to the left, click Children and select Child History. The Child History Information window opens.
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Click the Provider Status drop down and select the current status of the provider you are wanting to review child information for.
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In the Provider drop down, select the provider to view their list of children.
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Use the Child Status and Child drop downs to find the child whose historic information you are wanting to view.
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Select the historic month to view in the Child History drop down. Click Save.
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The child information loads for the selected month.
Note that some information can be changed, but only fields classified as historiable will be saved.