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Payment Details - This report shows provider details, check number and amount, breakdown of claim details, and a check summary for the month selected. If there were multiple payments sent in one month, or multiple claims paid out in one month, they will all show up on this report.
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Claimed Summary and Error - This report shows the total reimbursement amount, meal totals, disallowances, and disallow reasons for the claim month selected.
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Claimed Attendance Detail - This report shows every day of the month, child name and details (dob & age), each meal they were in attendance for and total attendance and meals served for the month.
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Paid Meal Totals - This report shows you each meal and how many meals were served by tier, as well as any disallowances for that meal. It shows a breakdown for each day of the month selected as we;; as total attendance. You can view this report on the screen, or print it by clicking the blue Print button.
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Tax Report - The Tax report is a summary of your food program income and estimated expense for the calendar year. Use this report as an aid for income tax preparation.
How to Read the Tax Report
The Tax report includes the following sections:
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Taxable Income
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Deductible Food Expense
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Monthly Payment History
We'll discuss each section in detail, below.
Taxable Income
The Taxable Income section gives a total dollar amount paid to you for the tax year.
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Total of All Payments Received: This is the total dollar amount of all payments your sponsor made to you for claims reimbursement.
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Non-Claim Payment Adjustments: These are payment adjustments made by your sponsor. These amounts are not included in the Total Taxable Income amount.
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Own Child Reimbursement: This is the amount of reimbursement made to your own children. This amount is also not included in the Total Taxable Income Amount.
Deductible Food Expense
The IRS has developed a standard food deduction for individuals operating a childcare business. This standard deduction is based on Tier 1 rates in effect at the beginning of the calendar year (January 1 - December 31). It includes all meals served, including those that were disallowed on a claim.
Based on information submitted on your KidKare claims, the Deductible Food Expenses section provides our estimate of your standard tax deduction for child care food expenses. Note that if you served more meals than you recorded in KidKare, you may need to adjust this figure before recording it on your taxes.
As meal counts are calculated when your sponsor processes your claim, reference this report only after your sponsor has processed your December claim. Meal totals in this section will typically never match the meal totals in the Taxable Income section, because you are reimbursed in the month following the claim (e.g. January meals are reimbursed in February, and so on).
Monthly Payment History
The Monthly Payment History section at the bottom of this report itemizes all payments made in the calendar year.