---
title: Manage Child & District Calendars
description: If your providers use scannable forms for claims processing, use the Child Calendar to track children who are sick, school out days, children not present days, and children present on holidays. If you
---

[Skip to content](https://knowledge.kidkare.com/homes/manage-child-calendar#main-content)

English

Show submenu for translations

![KK Icon.png\]](https://knowledge.kidkare.com/hs-fs/hubfs/KK%20Icon.png?width=40&height=40&name=KK%20Icon.png)

- [Customer Portal](https://support.kidkare.com/_hcms/mem/login)
- [Access KidKare](https://app.kidkare.com/)
- [Support & Releases](https://knowledge.kidkare.com/support-releases)
- [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team)

Open main navigation

Close main navigation

- [Customer Portal](https://support.kidkare.com/_hcms/mem/login)
- [Access KidKare](https://app.kidkare.com/)
- [Support & Releases](https://knowledge.kidkare.com/support-releases)
- [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team)
- English
  
  Show submenu for translations
- Go to kidkare.com

 Go to kidkare.com

 Hello. How can we help you?

- There are no suggestions because the search field is empty.

1. [Home Providers and Sponsors](https://knowledge.kidkare.com/homes?hsLang=en)
2. [MMHX for Home Sponsors](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en)
3. [Enroll & Manage Children](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#enroll-manage-children)

# Manage Child & District Calendars

Table of Contents

## In This Article

### Manage Child Calendar

If your providers use scannable forms for claims processing, use the Child Calendar to track children who are sick, school out days, children not present days, and children present on holidays. If your providers use KidKare, they can input this information directly into the system.

1. Click the **Tools** menu and select **Child Calendar**. The Manage Child's Schedule window opens.
   
   **Note:** You can also access this window from the Child Information window. To do so, click **Calendar** (to the right).
2. Click the **Provider** drop-down menu and select the provider.
3. Click the **Child** drop-down menu and select the child to view.
4. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bc84eec161c9a4e59978c/n/1553713230984.png) and ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bc84e8e121c8e5feab6e6/n/1553713230906.png) to select the month in which to work.
5. To indicate that school was out:
   
     1. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bcbe4ec161c984e599798/n/add-school-out-day.png), drag it, and drop it on the appropriate day. The Children On School Out Day window opens.
        
        ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bcc776e121c4750645fc6/n/children-on-school-out-day.png)
     2. Check the box next to each meal for which school was out. All meals are selected by default. If school was out only for a partial day, clear the box for those meals that do not apply.
     3. If any other children were affected by school being out, check the box next to each additional child to include.
     4. Click **Save**.
     5. Click **Close**. The school out day is marked on the calendar.
        
        ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bce0bad121c9f320e4908/n/child-schedule-school-out-day-marked.png)
6. To note a child as present on a holiday:
   
     1. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bcf606e121cb050645fb9/n/child-present-on-holiday.png), drag it, and drop it on the appropriate day on the calendar. The Children Present on Holiday window opens.
     2. If in other children were present during the holiday, check the box next to each child to include in this notation.
     3. Click **Save**.
     4. Click **OK** at the confirmation prompt, and click **Close**. The entry is added to the calendar.
        
        ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bd08dad121ca2350e48d6/n/child-calendar---present-on-holiday.png)
7. To note a child as out of school because they were sick, click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bd1bdad121ca5350e48e3/n/child-sick.png), drag it, and drop it on the calendar for the appropriate day. The sick day is added.
8. To note a child was not present:
   
     1. Click the box at the top of the window and enter a reason why the child was not in care that day, if needed.
        
        **Notes:** Depending on your preferences and/or state policy, you may only be able to note the provider's own children/related non-resident children as not present. When you note that a provider's own child (and possibly Helper or Foster children) is not home on any given day, the child will **not** be included in capacity, unless he child was actively claimed, and the provider is Tier 1 by Income.
     2. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bd20f6e121cb250645fcf/n/own-child-not-present.png), drag it, and drop it on the calendar for the appropriate day. The Child Not Present Meals dialog box opens.
        
        ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bd2fead121c99320e491e/n/child-not-present-meals-dialog-box.png)
     3. Check the box next to each meal for which the child was not present. All meals are checked by default. If the child was present for a partial day, clear the box next to the affected meals.
     4. Click **OK**. The notation is added to the calendar.
        
        ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bd4ebec161c945859971d/n/child-calendar-child-not-present.png)
9. To note a child as present on the weekend:
   
     1. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bd6cbec161caa5859972f/n/child-present-wknd.png), drag it, and drop it on the appropriate day on the calendar. The Children Present On Weekend window opens.
        
        **Note:** This option is only available if **Preference P.005** is set to Warn or Disallow.
     2. If additional children were present on the weekend, check the box next to each child to include.
     3. Click **Save**.
     4. Click **OK** at the confirmation prompt, and then click **Close**. The entry is added to the calendar.
        
        ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bd80aec161cd459599717/n/child-calendar-present-on-wknd.png)
10. To remove any of these notations:
    
      1. Double-click the affected day to open the details.
         
         ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9bdc2aad121c1f390e4922/n/day-details.png)
      2. Click the event to remove.
      3. Click **Delete**.

 

---

### Manage School District Out Days

You can set up School District Out Day to ease the process of dealing with school closures. When you create a School District Out Day, every child that is associated with that school district will automatically be noted as out of school on that day.

If you have access to the school district calendar, it is usually a good idea to note school closures or vacations a month or two ahead of time. This way, providers who use KidKare have this information already loaded into their system when they begin entering meal information for that month. This also provides your providers with advance warning ahead of school closures.

1. Click the **Tools** menu and select **School District Out Days**. The Days School is Out window opens.
2. Click the **Select School District** drop-down menu and select the school district.
3. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9be7058e121cbd69eab701/n/1553721094149.png) and ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9be705ad121c61390e4987/n/1553721094225.png) to select the month in which to work.
4. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9be7296e121c8d5364603a/n/add-school-out-day.png), drag it, and drop it on the appropriate day on the calendar. The School Out Meals dialog box opens.
   
   ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9be7888e121c5869eab72d/n/school-district---school-out-meals.png)
5. Check the box next to each meal served when school was out.  All meals are checked by default. If the school was out for a partial day, clear the box next to the affected meals.
6. Click **OK**. The closure is added to the calendar.
   
   ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9be836ec161c1f5d59978c/n/days-school-out.png)
7. To add long-term school vacations (such as summer vacation):
   
     1. Click **Add School Vacations**. The School Vacations dialog box opens.
        
        ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c9be88c6e121c9b54645fff/n/1553721485424.png)
     2. Click the **Starting Date** box and enter the start of school vacation.
     3. Click the **Ending Date** box and enter the end of school vacation.
     4. Click **Update**. School vacation for the date range you entered are added to the calendar.

- [Home Providers](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#main-content)

    - [Home Page & Settings](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#home-page-settings)
    - [My Children](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#my-children)
    - [My Site](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#my-site)
    - [eForms](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#eforms)
    - [Meals](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#meals)
    - [Food Program](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#food-program)
    - [Calendar](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#calendar)
    - [Check In/Out](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#check-in-out)
    - [Reports](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#reports)
    - [Messages](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#messages)
    - [KidKare Accounting](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#kidkare-accounting)
    - [Parachute](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#parachute)
    - [Español](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#espa%C3%B1ol)
    - [Guardian Portal](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#guardian-portal)
- [KidKare for Home Sponsors](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#main-content)

    - [Home Page & Settings](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#home-page-settings)
    - [Observer Mode](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#observer-mode)
    - [Claims](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#claims)
    - [Children](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#children)
    - [eForms](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#eforms)
    - [Provider Management](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#provider-management)
    - [Menus/Attendance](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#menus-attendance)
    - [Payments](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#payments)
    - [Foods](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#foods)
    - [Reports](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#reports)
    - [Tools](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#tools)
    - [Administration](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#administration)
    - [Messages](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#messages)
    - [Beacon Verify](https://knowledge.kidkare.com/homes/kidkare-for-home-sponsors?hsLang=en#beacon-verify)
- [MMHX for Home Sponsors](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#main-content)

    - [Install & Update MinuteMenuHX](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#install-update-minutemenuhx)
    - [Get Started](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#get-started)
    - [Manage Providers](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#manage-providers)
    - [Enroll & Manage Children](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#enroll-manage-children)
    - [Review Homes](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#review-homes)
    - [Manage Foods & Menus](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#manage-foods-menus)
    - [Administrative Tasks](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#administrative-tasks)
    - [Process & Manage Claims](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#process-manage-claims)
    - [Reports](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#reports)
    - [Videos](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#videos)
    - [Resources](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#resources)
    - [MinuteMenuHX Full User Manual](https://knowledge.kidkare.com/homes/mmhx-for-home-sponsors?hsLang=en#minutemenuhx-full-user-manual)
- [Get Help/Support](https://knowledge.kidkare.com/homes/get-help-support?hsLang=en)

# KidKare

Support Hours M-F 9am-5pm CST

<https://www.facebook.com/KidKarebyMinuteMenu> <https://www.linkedin.com/company/kidkare/> <https://www.linkedin.com/company/kidkare/>

Copyright © 2026, KidKare