--- title: Setup Invoices description: If you are a commercial childcare center, use these instructions to set up siblings in KidKare. From the Participants page, select the child to update. The View Participant page opens. Click Add Conta --- [Skip to content](https://knowledge.kidkare.com/homes/setup-manage-invoices#main-content) English Show submenu for translations ![KK Icon.png\]](https://knowledge.kidkare.com/hs-fs/hubfs/KK%20Icon.png?width=40&height=40&name=KK%20Icon.png) - [Customer Portal](https://support.kidkare.com/_hcms/mem/login) - [Access KidKare](https://app.kidkare.com/) - [Support & Releases](https://knowledge.kidkare.com/support-releases) - [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team) Open main navigation Close main navigation - [Customer Portal](https://support.kidkare.com/_hcms/mem/login) - [Access KidKare](https://app.kidkare.com/) - [Support & Releases](https://knowledge.kidkare.com/support-releases) - [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team) - English Show submenu for translations - Go to kidkare.com Go to kidkare.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Home Providers and Sponsors](https://knowledge.kidkare.com/homes?hsLang=en) 2. [Home Providers](https://knowledge.kidkare.com/homes/home-providers?hsLang=en) 3. [KidKare Accounting](https://knowledge.kidkare.com/homes/home-providers?hsLang=en#kidkare-accounting) # Setup Invoices Table of Contents ## In This Article ### Set Up Siblings in KidKare Food Program If you are a commercial childcare center, use these instructions to set up siblings in KidKare. 1. From the Participants page, select the child to update. The View Participant page opens. 2. Click **Add Contact** in the **Contacts** tab. 3. Enter the contact's name in the **First Name** and **Last Name** boxes. These must match the contact on the sibling record. 4. Click the **Relationship** drop-down menu and select this contact's relationship to the participant. 5. Click **Save**. 6. Designate the contact as a Payer of invoices. See **Designate Payers for Invoices**  below for more information.   --- ### Designate Payers for Invoices Before you can create an invoice for a participant, you must designate at least one Payer on the participant record. 1. From the menu to the left, click Accounting. 2. Click **Accounts**. The Account Details page opens. 3. Select a participant. The Participant Account Details page opens and displays information for the last participant you viewed. 4. Click the drop-down menu at the top of this page to select the participant for whom to add a payer. 5. Click ![green plus sign icon](https://dyzz9obi78pm5.cloudfront.net/app/image/id/619535c9d145f13d077b2526/n/1637168585744.png) in the **Contacts** section to the left. If you are updating an existing contact, select the contact from the Contacts section to the left. 6. In the **Contact Details** section, check the **Payer of Invoices for Participant Care** box. If you are entering a new contact, complete the contact's details. ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/61964d89e1649cbc297b26c3/n/designate-payer.png) 7. Click **Save**. 8. To send a welcome letter to this payer, click the **Actions** drop-down menu and select **Send Welcome Letter**.   --- ### Set a Default Rate for Invoices Each participant can have a default rate charged to their account. When you assign a default rate in the participant account record, invoices created for that participant default to this rate. 1. From the menu to the left, click Accounting. 2. Click **Accounts**. The Participant Account Details page opens and displays information for the last participant you viewed. 3. Click the drop-down menu at the top of the page and select the participant to update. 4. In the **Default Rate** section, click the **$** box and enter the base charge. 5. Click the **Per** drop-down menu and choose from the following: - Hour - Half Day - Day - Week - Two Weeks - Month - Attendance 6. Click **Save**. ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/61965214790d2272247b23c9/n/default-rate.png)   --- ### Split Payments Between Payers KidKare Accounting allows you to split payments between contacts and agencies, as needed. This allows you to divide payments between payers and agencies, agencies and agencies, or payers and payers. This division can be done on a percentage or dollar amount basis. You must have multiple contacts/agencies set as payers on a participant account before you can see this option. 1. From the menu to the left, click Accounting. 2. Click **Accounts**. The Participant Account Details page opens and displays information for the last participant you viewed. 3. Click the drop-down menu at the top of the page and select the participant to change. 4. In the **Payment Details** section, select **Percentage** or **$ Amount**. 5. Enter the percentage or dollar amount each contact/agency is responsible for paying in the corresponding boxes. Percentage amounts must add up to 100%. 6. If you selected **$ Amount** in **Step 4**, click the **If the** I**nvoice Total Exceeds the Amounts List Above What Should Happen** drop-down menu and choose the contact/agency to whom to apply charges. ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/61965291790d22a6247b23d9/n/split-payment.png) 7. When finished, click **Save**. Now, when you create an invoice for this participant, any payers designated on the account appear on the Add Invoice page. Note that all payers are selected by default, and their payment amounts display.    --- ### Understand Invoice Statuses Your invoices can be at any one of six statuses. Review the table below to learn what each status means and when it is applied. | Status | Description | | --- | --- | | Draft | The invoice was created, but has not yet been sent to the Payer. The total amount of the invoice and the balance is visible. | | Partially Paid | The invoice was created and sent to the Payer, and the Payer has paid only part of the total due. The total amount on the invoice is visible, and the Invoice Balance column shows less than the Total Amount column. | | Unpaid | The invoice was created and sent to the Payer, but the Payer has not made any payments towards the balance. The total amount and the balance are both visible. | | Paid | The invoice was created and sent to the Payer, and the Payer has paid the balance in full. | | Declined | The invoice was created and sent to a Payer who has auto-pay enabled on their account, but their form of payment was declined. The total amount and the balance are both visible. | | Deleted | You have deleted the invoice. The total amount and the balance are both still visible. If you do not want the balance to show in your total amount, close the invoice instead of deleting it. 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