--- title: Manage & Edit Participant Details description: "Once you add users, edit their profiles to change or customize their user permissions, enter contact information, enter demographic information, and so on. To edit participant details: From the List C" --- [Skip to content](https://knowledge.kidkare.com/independent-center/manage-edit-participant-details#main-content) English Show submenu for translations ![KK Icon.png\]](https://knowledge.kidkare.com/hs-fs/hubfs/KK%20Icon.png?width=40&height=40&name=KK%20Icon.png) - [Customer Portal](https://support.kidkare.com/_hcms/mem/login) - [Access KidKare](https://app.kidkare.com/) - [Support & Releases](https://knowledge.kidkare.com/support-releases) - [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team) Open main navigation Close main navigation - [Customer Portal](https://support.kidkare.com/_hcms/mem/login) - [Access KidKare](https://app.kidkare.com/) - [Support & Releases](https://knowledge.kidkare.com/support-releases) - [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team) - English Show submenu for translations - Go to kidkare.com Go to kidkare.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Independent Centers](https://knowledge.kidkare.com/independent-center?hsLang=en) 2. [Children](https://knowledge.kidkare.com/independent-center/children?hsLang=en) # Manage & Edit Participant Details Table of Contents ## In This Article Once you add users, edit their profiles to change or customize their user permissions, enter contact information, enter demographic information, and so on. ### Edit Participant Details To edit participant details: 1. From the **List Children** screen, click the participant name to view participant details. ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5ea89ef08e121cad5873421c/n/child-details.PNG) 2. Click **Edit** in the section or tab to change. You can update the following: - Participant Details - Schedule - Contacts - Infant (Infants Only) - CACFP - Forms - School - Allergies/Conditions - Demographics 3. Enter information over the existing information, and click the sliders to enable/disable certain settings. 4. When finished editing a section/tab, click **Save**. 5. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5d07df388e121cf25247994b/n/month-back.png) or ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5d07df46ec161c3b416992e4/n/month-fwd.png) to navigate to a new participant profile, if needed.   --- ### Edit Participant Schedules The Schedule section of the Participant Details page displays the participant's schedule. This indicates when the participant is usually present at your center. Available dates correspond to the days you set in the Days Open field in the Business Details tab on the Site Details page. All users can view enrolled participants. However, you must have the **Child Details** permission enabled on your account to view and edit participant details. To add or update the participant's schedule: 1. From the **List Children** screen, click the participant name to view participant details. 2. Click **Edit** in the Schedule section. The Participant Schedule pop-up opens.![](https://knowledge.kidkare.com/hs-fs/hubfs/image-png-Jun-21-2024-06-51-28-1637-PM.png?width=535&height=311&name=image-png-Jun-21-2024-06-51-28-1637-PM.png) 3. Enter or change the participant's schedule, as needed. - Click the **In **and** Out **boxes and enter the participant's usual in and out times. Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c4218608e121ce67f82dd4f/n/add-icon.PNG) to add an additional set of in/out times. You can enter a partial time in the In box and press Tab to automatically complete it. For example, if you enter 7 and press Tab, the box automatically changes to 7:00 AM. - Click the ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c4217c76e121c196a9ccac3/n/slider-btn.PNG) next to **Times Vary** if the child's in and out times typically vary from what is entered here. - Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c4217d8ad121cd72934302f/n/slider-btn.PNG) next to **At-Risk After School** if this participant participates in the At-Risk After School program. 4. When finished, click **Save**.   --- ### Withdraw a Participant When a participant leaves your care, withdraw them. You can re-enroll them at any time. All users can view enrolled participants. However, you must have the **Child Details** and **Child Enrollment **permissions enabled on your account to view participant details and withdraw participants. 1. From the **List Children** screen, click the participant name to view participant details. 2. On the View Child page, click **Withdraw**. 3. Set the withdrawal date. This defaults to today's date so make sure to change it to the last day the participant was in your care.  ![](https://knowledge.kidkare.com/hs-fs/hubfs/image-png-Jun-21-2024-06-54-21-6643-PM.png?width=353&height=168&name=image-png-Jun-21-2024-06-54-21-6643-PM.png) 4. Click **Withdraw** again to save.   --- ### Manage Participant Schools The School tab at the bottom of the Participant Details page displays whether the participant is enrolled in school. If the participant is enrolled in school, the school type, district, and name displays. If the participant is not enrolled, the text Participant is Not Enrolled in School displays. 1. From the **List Children** screen, click the participant name to view participant details. 2. Click the **School** tab at the bottom of the page. #### Adding a School 1. Click **Add School**. ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5ea89fa7ad121c0531df2247/n/add-school.PNG) 2. Click the **School Type**drop-down menu and select the type of school the participant attends. For example, if the participant is enrolled in morning kindergarten, you can select A.M. Kindergarten. 3. Click the **School District **drop-down menu and select the district in which the participant's school resides. - You can click the **Type to Search** box and begin typing the name of the district to filter the list. - Click **Clear** to clear the selected district. 4. Click the **School Name** box and enter the name of the participant's school. 5. When finished, click **Save**. #### Editing a School 1. Click **Edit.** 2. Enter new information over the existing information. 3. When finished, click **Save**. #### Removing a School If the participant is not currently enrolled in school, you can remove the school from the participant's profile. 1. Click **Edit.** 2. Click the **School Type** drop-down menu and select **No School**. 3. Click **Save**.   --- ### Manage Participant Contacts The Contacts tab at the bottom of the Participant Details page displays contact information for the participant's guardian(s). You can edit existing contacts or add new contacts. You must have at least one contact listed on the participant record. 1. From the **List Children** screen, click the participant name to view participant details. 2. Click the **Contacts** tab at the bottom of the page to view, edit, and add contacts. - Click ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5c4218d3ec161cf26efd9ec9/n/edit-contact.PNG) next to a contact to change it. Enter new information over the existing information and click **Save**. ![](https://knowledge.kidkare.com/hs-fs/hubfs/image-png-Jun-21-2024-06-57-58-8340-PM.png?width=353&height=367&name=image-png-Jun-21-2024-06-57-58-8340-PM.png) - Click **Add Contact** to add a new contact. Enter the contact's information. Boxes marked with an asterisk are required. To mark this new contact as the participant's primary contact, click [![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5f4fa45f6e121c572f3594b2/n/slider-btn.PNG)](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5f4fa45f6e121c572f3594b2/n/slider-btn.PNG) next to **Primary Guardian**. When finished, click **Save**.   --- ### Print Participant Details To print participant details: 1. From the **List Children** screen, click the participant name to view participant details. 2. Click **Print **in the top-right corner. A printer-friendly version of the View Participant page opens. ![](https://dyzz9obi78pm5.cloudfront.net/app/image/id/5ea8a2426e121c8c1c24c7ec/n/print-page.PNG) 3. Click **Print.** The Print Preview opens. 4. 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