eForms
      Back to home
      1. Independent Centers
      2. eForms

      Understanding eForms

      Table of Contents

      In This Article

      Your KidKare Food Program package includes a subscription to eForms. eForms is an all-in one enrollment process for the food program that eliminates paper forms. With eForms, you can:

      • Send Invitations: Send forms to guardians via email. Guardians can then fill out and submit the forms from their computer or mobile device. Guardians can only submit completed forms, so you only receive forms that are 100% complete.

      • Track Enrollment Status: Track form completion on the View Status page, resend invitations, and open forms for guardians to complete onsite.

      • Approve & Renew Enrollment: Once forms are submitted, review them directly from your computer or device, approve them, and renew enrollment.

      All forms are stored digitally, and you can retrieve them at any time. This saves time and space by eliminating the need to print and re-print forms. To get started, Send Renewal Invitations.

       

      Getting Started Checklist

      Click here to print a useful checklist for getting started with eForms. Follow along with the steps, and check each item off as you complete it. 

       

      Add a Signature for eForms

      If you are an independent center using eForms you must add a signature to KidKare. This signature is added to all eForms you approve or approve and renew.

      1. Click the green bubble with your username in the top-right corner, and select Add Signature.

      2. Click the Type Signature box and type your name.

      3. Using your mouse, finger, or stylus, sign the E-Signature box.

      4. Click Accept & Sign.

       

      Customize eForms Email Templates

      1. From the menu to the left, click eForms.

      2. Click Send Invitations.

      3. Click Edit Email. The template page opens and displays the Initial Invitation template.

      4. Click the Template drop-down menu and select the email template to change.

      5. Click Edit.

      6. Update the Subject, From, and Message boxes, as needed.

        • Variables you can use to fill-in certain information are listed at the bottom of the editor (#ParentName#, #ChildName#, and so on).

        • When editing the Message, use the toolbar to format your text. You can also insert URLs, insert images, embed videos, and switch to an HTML editor.

      7. To add an attachment:

        1. Click Add Attachment.

        2. Click Choose.

        3. Browse to the attachment on your computer and click Open.

      8. When finished, click Save.