Home Page & Setup

Video Tour

Watch the Video below for a tour of the KidKare home page, Settings, and Site Details.

View Your Account Information

You can view your account details on the My Account page.

1. Click your user name in the top-right corner, and select My Account.

2. The My Account page opens.

3. Click Edit to update your account information. You can update the following:

   • Email

   • Phone Number

   • Address

   • Demographics

   • Password

4. When finished, click Save.

    

Site Details

Site Detail is where you will setup the meals you serve, license information, address, days open, etc.

1. From the menu to the left, click Administration then select Site Details.  This page can be viewed in 2 different formats. Use the  button in the top right corner to to select which view you prefer.
   
   1. Tab View: This view splits the site detail up by category into different tabs so you only see information for the tab selected.
   2. Single Page View: This view shows each section on one page so you don't have to click through tabs.
2. Go through the Site Details and complete each section/tab with the correct information.  Note that the information here will determine how the software checks details on your claim, so make sure the information entered is accurate.
   1. Business Details - This section is bases center information such as Site Name, Address, Day and Months open, etc.
   2. License - This section is where you enter your license details such as max capacity, License Dates, etc.
   3. Meals - This section is where you manage which meals you site serves, what time meals are required to be served base don your CACFP approvals, if you serve second shift, etc.  
   4. Subscription - Here you can manage your KidKare subscription, next billing date, and primary contact information for the account holder. 
   5. Additional Information - If you want to manage your Inspections and expiration dates, you can enter this data here.
   6. Other Info - This section is where the account holder can modify what time their center is allowed to enter meals & attendance. See additional information in the section below.
3. Click to modify the details in any of the section above.
4. Once fields are completed or modified to your liking, click Save.

Meal Service Restrictions

Account Admins have the ability to restrict meal service times as needed based on how your center operates.

1. From the menu to the left, click Administration then select Site Details. 

2. Navigate to the Other Info section/tab.

3. Update your Meal Service Restrictions here by clicking .

   1. Record Attendance Date/Time Limitations - This field controls when your center staff are allowed to mark meals and attendance: 

      • None - This option leaves meals and attendance open so centers can mark children as fed at any time for any day up until the claim is submitted to the state. This option should only be used if there are paper documents that were completed during point of service that are being entered into KidKare after the fact.

      • By End of Day - This option leaves meals and attendance open so centers can mark children as fed at any time for the current day.  Once the day is over, they will not be able to go back and make adjustments to previous days.  Only the account holder will have access to make adjustments. This option should only be used if there are paper documents that were completed during point of service that are being entered into KidKare after the fact.

      • During Meal Service Times - This option allows center to enter meals and attendance at the time of meal service only.  The times are base off of the meal service times selected in the CACFP Meals section of the Site Details. If a meal is scheduled to be served from 11am-12pm, centers will be able to mark meals at 11am, and at 12:01 pm they will not be able to mark meals anymore.  This options forces the centers to be in compliance with USDAs requirement to mark meals and attendance during point of service only. This is the recommended setting. 

      • By end of Week - This option leaves meals and attendance open so centers can mark children as fed at any time for the current week.  Once the week is over, they will not be able to go back and make adjustments to this week.  Only the account holder will have access to make adjustments.  This option should only be user if there are paper documents that were completed during point of service that are being entered into KidKare after the fact.

        

   2. Prevent Centers from using Select-All in Record Attendance - Toggle this to Yes  if you want to remove the option for your centers to be able to click Select All on the Attendance & Meal Counts screen.  The Select All option allows your center users to quick mark all kids in attendance as fed with one button.

4. Once you have adjusted the settings, click Save.