--- title: Manage Child Information description: Manage Child Information --- [Skip to content](https://knowledge.kidkare.com/parachute-centers/manage-child-information#main-content) ![logoiconparachute](https://knowledge.kidkare.com/hs-fs/hubfs/logoiconparachute.png?width=50&height=42&name=logoiconparachute.png) - [Customer Portal](https://support.kidkare.com/_hcms/mem/login) - [Access KidKare](https://app.kidkare.com/) - [Support & Releases](https://knowledge.kidkare.com/support-releases) - [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team) Open main navigation Close main navigation - [Customer Portal](https://support.kidkare.com/_hcms/mem/login) - [Access KidKare](https://app.kidkare.com/) - [Support & Releases](https://knowledge.kidkare.com/support-releases) - [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team) Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Parachute for Centers](https://knowledge.kidkare.com/parachute-centers?hsLang=en-us) 2. [Getting Started with Parachute](https://knowledge.kidkare.com/parachute-centers/getting-started-with-parachute?hsLang=en-us) # Manage Child Information Table of Contents ## In This Article To view a list of all your participants, select **My Children** from the menu on the left. ![Screenshot 2026-02-27 at 11.15.52 AM](https://knowledge.kidkare.com/hs-fs/hubfs/Screenshot%202026-02-27%20at%2011.15.52%20AM.png?width=670&height=387&name=Screenshot%202026-02-27%20at%2011.15.52%20AM.png) On this page, you can quickly find and manage children using the **Filter**, **Search**, and **Sort** tools: - **Filters:** Narrow your list by child status (default is **Enrolled**) and by age group. - **Search:** Use the search field to find a child by entering their **first name**, **last name**, or both. - **Sort:** Select the **Sort** button to organize the list alphabetically by first name or in reverse alphabetical order. These tools help you quickly locate specific children and keep your list organized. ### Add Children Adding children to Parachute is fast and simple. Store as much or as little data as you need. If you are using a **KidKare Food Program** account you can onboard children unaffiliated with the Food Program to Parachute as well. To onboard children:  1. From the menu to the left, click **My Children.** 2. Click **+ Add Child** in the top right corner of the screen. 3. Enter **First** and **Last Name.** 4. Click one of the **Save** options**.**  - **Save & Add Next Child**: Use this to add multiple children quickly. - **Save & View:** This allows you to edit the child's profile. ![Screenshot 2026-02-27 at 11.17.11 AM](https://knowledge.kidkare.com/hs-fs/hubfs/Screenshot%202026-02-27%20at%2011.17.11%20AM.png?width=670&height=389&name=Screenshot%202026-02-27%20at%2011.17.11%20AM.png) --- ### Add Children to KidKare Food Program If you are using the **KidKare Food Program** in addition to Parachute, you can add a child to your Food Program account after they have been added to Parachute. 1. From the **My Children** screen, click on the name of the child you are adding to the Food Program. 2. Click the **Edit** button in the top right corner. 3. Under the child name, toggle **Is this child affiliated with the Food Program**  to **Yes.** **![Screenshot 2026-02-25 at 11.10.32 AM](https://knowledge.kidkare.com/hs-fs/hubfs/Screenshot%202026-02-25%20at%2011.10.32%20AM.png?width=670&height=367&name=Screenshot%202026-02-25%20at%2011.10.32%20AM.png)** 1. Once toggled to **Yes**, new required fields will show in red.  Fill out all required fields and click **Save** in the top right corner. If the **Save** button is greyed out, this means there are still required fields that need to be filled out.  Make sure to check both the **General** and **School & CACFP** tabs in the child profile before you save. 2. Once **Saved,** the child will show up in your **KidKare Food Program** account for you to start marking meals and attendance. Children will show up as **Pending** or **Active** depending on Sponsor settings.    --- ### **Add Child Photo to** Profile 1. From the **My Children** screen, click on the name of the child you are adding a photo for. 2. Click the **camera** icon next to the child name to add a photo. 3. Select the photo to add from your files/gallery on your device and click **Open.** 4. The child photo loads into the child profile. 5. To delete the photo, click **Delete** under the image and it will be removed and set back to the default. --- ### **Update Child Status** 1. From the **My Children** screen, click on the name of the child you are updating status for. 2. Click the **Edit** button in the top right corner. 3. The **Status** option appears underneath the child name. 4. Here, you have the option to set the status to **Enrolled** or **Inactive.** 5. Click **Save.** 6. If a child status is changed to **Inactive,** a pop-up appears asking if the contacts should be marked as inactive as well.  Choose any contacts that should be marked as inactive and click **Save.** --- ### **Update Assigned Classroom** 1. From the **My Children** screen, click on the name of the child you are updating status for. 2. Click the **Edit** button in the top right corner. 3. The **Classroom** option appears underneath the child name. 4. Here, you can click the dropdown and select which classroom you would like to assign the child to 5. Click **Save.** 6. Upon clicking save you will see a pop-up asking you if you would like to automatically update the classroom assignment on the Food Program side as well.  ![Screenshot 2025-07-12 at 5.52.52 PM](https://knowledge.kidkare.com/hs-fs/hubfs/Screenshot%202025-07-12%20at%205.52.52%20PM.png?width=296&height=98&name=Screenshot%202025-07-12%20at%205.52.52%20PM.png) --- ### View and Edit Child Profile 1. From the **My Children** screen, click on the name of the child you are needing to edit. 2. Click the **Edit** button in the top right corner. 3. Edit any information that needs to be updated. 4. Click **Save** in the top right corner. #### **General Information** - **Personal Information**  - **Date of Birth:** Select date on calendar or enter in MM/DD/YYYY. - **Gender** - **Race/Ethnicity** - **Enrollment Date:** The date they started in your program. - **Special Needs:** Select whether the child has any special needs or not**.** - **Child of a Migrant Worker:** This information may be necessary for different grant or subsidy programs. - **Parent/Guardian**  - A quick view of all associated Parent/Guardian names, contact information and notes. - The **Checkmark Icon** indicates authorized to pick child up. - The **X** icon indicated they are not authorized to pick child up. - Click the **+** iconto add either: - An **Existing Guardian:** If the Guardian has already been onboarded click on their name in the Associated Guardian dropdown. - A **New Guardian:** Quickly onboard a new Guardian by filling out the required fields. You can also add other associated children to this payer by selecting the appropriate child from the **Associated Child** dropdown. - **Agency** - A quick view of all associated Agency information. - Click the + Icon to add either: - An **Existing Agency:** If the Agency has already been onboarded click on their name in the **Associated Agency** dropdown. - A **New Agency:** Quickly onboard a new Agency by filling out the required fields. You can also add other associated children to this payer by selecting the appropriate child from the **Associated Child** dropdown. #### **School & CACFP** - **Child Care Attendance** - **Meals:** Select all meals the child is enrolled to attend. - **Will Pick up/Drop off times vary?** - **Will days vary weekly?** - **Overnight Child?** - **Days in Care:** Select all that apply based on child enrollment form. - **CACFP** - **Enrolled in CACFP:**  Select **Yes** if this child is enrolled and participating in the CACFP (food program). - **School Details**(for school-aged children): - **School Name:** Enter School Name. - **District:** Select applicable school district. - **Grade/Level** - **Depart Time:** Select time child is expected to leave for school. - **Return Time:** Select time child is expected return from school. - **Days in School:** Select all that apply. #### **Doctors & Insurance** - **Doctors** - **Name:** Enter name of Doctor. - **Practice Type:** Select what type of doctor they are. - **Clinic Name:** Enter in name of Practice. - **Phone Number:** Doctor's phone number. - **Address:** Address of the Clinic and any special notes for this doctor. - **Notes:** Enter any notes that may be relevant. - Click the + Add Doctorbutton to add multiple doctors and doctors with different specialties. - **Insurance Information**  - **Primary Account Holder:** Name of the person on the insurance card. - **Insurance Name:** Name of the insurance company. - **ID Number:** Found on the back of the insurance card. - **Group Number:** Found on the back of the insurance card. - **Phone Number:** Phone number to contact insurance company. - Click + Add Insurance to add additional insurance if child is covered by multiple plans. #### **Allergies & Immunizations** - **Allergies/Conditions:** Enter the name of the child allergy or condition. Use the **Notes** section to add additional details about the allergy or condition. - Click + Add Allergy to add additional allergies/conditions. - **Immunizations** - Record dates of all applicable immunizations. #### **Payments** - **Tuitions/Fees** - **Default Rate:** This is where you enter the default billing rate for the child.  Use the fields below to set the default billing rate. - **Amount** ($) - **Unit:** This is where you select if the default rate is billed by the hour, week, month, etc. - **Discounts:** Use this to indicate if the child receives an discounts in care, subtracts from the invoice total. Discounts can be entered as a dollar amount **($)** or a percentage **(%)**. - Click the dropdown switch between $ and %. - **Subsidy:** Use this to indicate the child receives subsidized care billed on a different invoice our outside of Parachute, subtracts from the invoice total.  Subsidies can be entered as a dollar amount **($)** or a percentage **(%).** - Click the dropdown switch between $ and %. Data entered into this section will be used to auto-populate rate and tuition fees when creating an invoice for this child - **Default Payers:** Here you should see a list of all Payers associates with the child with Payer Permissions enabled - If there are multiple payers you can add a default split by % or $. - Click the **down arrow icon** to switch between % and $. - If you split by $ you will be asked to select who should be charged if the Invoice total is larger than the amounts selected. - [Getting Started with Parachute](https://knowledge.kidkare.com/parachute-centers/getting-started-with-parachute?hsLang=en-us) - [Creating & Managing Invoices](https://knowledge.kidkare.com/parachute-centers/creating-managing-invoices?hsLang=en-us) - [Accounting Tools](https://knowledge.kidkare.com/parachute-centers/accounting-tools?hsLang=en-us#main-content) - [Income](https://knowledge.kidkare.com/parachute-centers/accounting-tools?hsLang=en-us#income) - [Expenses](https://knowledge.kidkare.com/parachute-centers/accounting-tools?hsLang=en-us#expenses) - [Guardian/Agency Portal](https://knowledge.kidkare.com/parachute-centers/guardian-agency-portal?hsLang=en-us) - [Attendance](https://knowledge.kidkare.com/parachute-centers/attendance?hsLang=en-us) - [Parent Communication](https://knowledge.kidkare.com/parachute-centers/parent-communication?hsLang=en-us) - [Classrooms](https://knowledge.kidkare.com/parachute-centers/classrooms?hsLang=en-us) - [Support](https://knowledge.kidkare.com/parachute-centers/support?hsLang=en-us) [![Parachute Logo](https://knowledge.kidkare.com/hs-fs/hubfs/Parachute%20Logo.png?width=200&height=67&name=Parachute%20Logo.png "Parachute Logo")](https://www.kidkare.com/parachute/) Copyright © 2026, KidKare