Add New Participants Using eForms

You can use eForms to enter basic information about a participant and then send an invitation to their guardian to complete and sign the enrollment form.  

This is for NEW enrollments.  Renewal enrollments must be initiated by your sponsor.

Watch the video below or scroll down for step-by-step instructions.

1. From the menu to the left, click Children and then List Children.

   Note: According to your display settings, this menu item and page may be called something different, such as Kids. For more information, see Set Display Settings.

2. Select Send eForms in the upper right corner.  If Send eForms is not showing, click the  and select Send eForms. The eForms enrollment screen opens.

3. Complete the Participant Details section.

1. 1. Click the First Name and Last Name boxes and enter the participant's first and last name.

   2. Click the Birth Date box and enter the participant's birth date.

   3. Click the Classroom drop-down menu and select the classroom to which to assign the participant. You can select Unassigned to assign the participant to a classroom later. You can also click  to add a new classroom.

   4. If you need to enroll a sibling at the same time, click Add Participant. Repeat Steps 3a - 3c for the additional child. You can add as many siblings, as needed. Adding children this way ensures that the parent only needs to complete one income eligibility form for the household.

2. Complete the Guardian Details section.

   • Click Existing to select an existing parent/guardian. Then, select the contact.

   • Click New to add a new parent/guardian and enter their information.

3. Click Send Invitation.

What Do I Do if the Guardian Does Not Have an Email Address?

If the guardian does not have an email address, leave that fields blank when filling out the enrollment page shown above. Guardians can complete the form on-site, or you can add an email address later.

To complete the form onsite with the guardian:

1. From the menu to the left, click eForms.

2. Click View Status.

3. Locate the appropriate record. For instructions, see View Status. If you are a sponsored center.

4. Click  in the column to the far right. This opens the form on the device you are using.

5. Have the guardian complete and sign the form.

Next Steps

Once parents complete the necessary enrollment and income eligibility forms, your sponsor will approve and renew participants. You can still track enrollment status on the View Status page.