--- title: Balance State Funds description: The Balance State Funds tool allows you to enter the amount of money that you received from the state and allocate it proportionally to each center. This is useful if the amount of money from your sta --- [Skip to content](https://knowledge.kidkare.com/centers/balance-state-funds#main-content) ![New logo KK-09](https://knowledge.kidkare.com/hs-fs/hubfs/New%20logo%20KK-09.png?width=174&height=50&name=New%20logo%20KK-09.png) - [Customer Portal](https://support.kidkare.com/_hcms/mem/login) - [Access KidKare](https://app.kidkare.com/) - [Support & Releases](https://knowledge.kidkare.com/support-releases) - [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team) Open main navigation Close main navigation - [Customer Portal](https://support.kidkare.com/_hcms/mem/login) - [Access KidKare](https://app.kidkare.com/) - [Support & Releases](https://knowledge.kidkare.com/support-releases) - [Contact KidKare Support](https://knowledge.kidkare.com/support-releases/contact-our-support-team) Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Centers and Center Sponsors](https://knowledge.kidkare.com/centers?hsLang=en) 2. [Sponsors of Centers](https://knowledge.kidkare.com/centers/sponsors-of-centers?hsLang=en) 3. [Claims](https://knowledge.kidkare.com/centers/sponsors-of-centers?hsLang=en#claims) # Balance State Funds The Balance State Funds tool allows you to enter the amount of money that you received from the state and allocate it proportionally to each center. This is useful if the amount of money from your state agency is different than the amount of money calculated in KidKare. Claims must be marked as submitted to the state and remain unpaid to be included in the Balance State Funds function. To balance state funds: 1. After you submit your claim to the state for reimbursement each month, mark the claim as submitted. For instructions, see [**Submit Claims to the State**](https://knowledge.kidkare.com/centers/submit-claims-to-state?hsLang=en). 2. After you receive funds from the state: 1. From the menu to the left, click the **Claims** menu and select **Balance State Funds**. The Balance State Funds page opens. ![center spon - balance state funds 01](https://knowledge.kidkare.com/hs-fs/hubfs/Knowledge%20Base%20Import/center%20spon%20-%20balance%20state%20funds%2001.png?width=670&height=302&name=center%20spon%20-%20balance%20state%20funds%2001.png) 2. If you operate in multiple states, click the **State** drop-down menu and select the state to balance. 3. Click the **Claim Month** drop-down menu and select the claim month. ![center spon - balance state funds 02](https://knowledge.kidkare.com/hs-fs/hubfs/Knowledge%20Base%20Import/center%20spon%20-%20balance%20state%20funds%2002.png?width=670&height=300&name=center%20spon%20-%20balance%20state%20funds%2002.png) 4. Check the **Include** box to include **Unpaid Centers**, **Paid Centers with Unpaid Adjustments**, and **Paid Centers** in the balance state funds function. The As Computed by Minute Menu section updates accordingly. 5. Next, check the box next to each claims batch to which to apply state funds. **All Unpaid** is checked by default. Each "batch" refers to claims marked Submitted to State via the **Submit Claims to State** function, with each being named by the date they were submitted. ![centers\_balancestatefunds\_Batchselection](https://knowledge.kidkare.com/hs-fs/hubfs/Knowledge%20Base%20Images%20-%20DO%20NOT%20DELETE/centers_balancestatefunds_Batchselection.png?width=670&height=318&name=centers_balancestatefunds_Batchselection.png) 6. Click the **Total Reimbursement From State Agency (Including Cash in Lieu)** box and enter the dollar amount you are receiving from the state. **Notes:** If you receive money from your state for an amendment, enter the **total** dollar amount of the **original claim + the amendment**.  For example, if the state sent $5,000 for the original claim, then they sent $2,000 for an amendment, you would enter $7,000 in this box. This function only updates claims that are marked submitted, but not yet paid. So, if an original claim was already updated via the Balance State Funds function, those claims must be paid before you can update the amended claim. 7. Click **Change Center Reimbursement**. 3. Print the Center Claim Totals report. The new dollar totals should be reflected for each center. For more information, see [**Print the Center Claim Totals Report**](https://knowledge.kidkare.com/centers/claims-reports?hsLang=en). 4. Pay centers.   --- ### Unbalance State Funds Follow the steps below to undo the Balance State Funds function, when needed. 1. First, make sure that none of the affected claims are paid. If you have paid these claims, void any of the payments. For more information about this process, see **Void Payments**. 2. Un-mark the claims as submitted to the state. For more information, see [**Un-Submit Center Claims**](https://knowledge.kidkare.com/centers/unmark-state-claims?hsLang=en). 3. From the menu to the left, click the **Claims** menu and select **Calculate Blended Rates**. The Calculate Blended Rates page opens. 4. Check the **Apply New Rates to Existing Claims** box. This will update the claims and set them back to the value determined by KidKare when the claim was processed. 5. Check the **Don't Recalculate Blended Rates** box. This ensures that the claim amounts stay as they were originally—even if child information has changed. 6. Click **Calculate**. 7. Re-run the Balance State Funds function, if needed.     --- ### FAQs **Why would I run the Balance State Funds function, and when would I run it?** Run this function to redistribute funds proportionally when you receive funds from the State and the amount does not match the exact amount you requested. You should run this function when you receive funding from your state. **Which claims are adjusted when I run this function?** Any claim that has been marked as Submitted to the state and is unpaid. **What do I need to do before I run this function? ** Ensure that all claims are completely up-to-date and accurate in KidKare. Make any needed changes before you submit the claim to the state for reimbursement. After you submit the claim to the state, mark it as submitted. For more information, see [**Submit Claims to the State**](https://23912569.hs-sites.com/centers/submit-claims-to-state?hsLang=en). **What do I need to do immediately after I run the Balance State Funds function? ** Pay your centers. Regardless of whether you issue checks/direct deposits from KidKare or another system, you must run payments with the Issue Payments function in KidKare to mark those claims as Paid. **How are claim adjustments entered into the Balance State Funds function? ** Any time you have an adjustment for a claim, enter the running total amount that you've received from the state for all claims—not just the adjustment. Unpaid adjustments are not included by default. 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