Calendar
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      1. Home Providers and Sponsors
      2. Home Providers
      3. Calendar

      Understand the Calendar

      Table of Contents

      In This Article

      Use Provider Calendar

      The Provider Calendar is where you document days you are closed, open on holidays, or serving meals off-site (such as during field trips). It is important to document this information so your food program sponsor is aware that you are closed, serving special meals (holidays), or are serving meals off-site. Watch the video below, or scroll down for step-by-step instructions.

      1. From the menu to the left, click Calendar. The Provider calendar displays by default.

      2. Drag events from the Draggable Events section to the right and drop them onto the appropriate day on the calendar. Note that days on which menus are scheduled are highlighted yellow.

      3. Once you have added an event to the calendar, click it to add details. The Event Editor pop-up opens.

      4. Select the meal(s) this event affects.

      5. Click the Details box and enter any notes about the event.

      6. When finished, click OK. 

      To delete an event you added in error, click the event to open the Event Editor. Then, click Delete. At the Are You Sure prompt, click Delete.

       

      Use the Participant/Child Calendar

      Use the Participant Calendar to document participants who are present on a holiday, in your care when school was out, or in your care because they were too sick to go to school. Watch the video below, or scroll down to view step-by-step instructions.

       

      1. From the menu to the left, click Calendar. The Calendar page opens.

      2. Click Participant. The Participant Calendar opens. Note that you can have multiple calendars selected at the same time. If you do, events from the selected calendars display.

      3. Click the Select Participant drop-down menu and select the child. There are two ways to do so:

        • Expand each category, locate the participant, and click their name.

        • Click the Type to Search box and enter all or part of the participant's name to filter the list. Click the participant's name.

      4. Drag events from the Draggable Events section to the right and drop them onto the appropriate day on the calendar.

      5. Once you have added an event to the calendar, click it to add details. The Event Editor pop-up opens.

      6. Select the meal(s) this event affects.

      7. Click the Details box and enter any notes about the event.

      8. When finished, click OK.

      To delete an event you added in error, click the event to open the Event Editor. Then, click Delete. At the Are You Sure prompt, click Delete.

       

      Mark School Out

      When school-aged participants are out of school, add the event to the calendar.

      1. From the menu to the left, click Calendar.

      2. Click Participants. The Participants Calendar opens. Note that you can have multiple calendars selected at the same time. If you do, events from the selected calendars display.

        Note: According to your display settings, this option and calendar may be called something else, such as Child and Child calendar. For more information, see Set Display Settings.

      3. Click the Select Participant drop-down menu and select the child. There are two ways to do so:

        • Expand each category, locate the participant, and click their name.

        • Click the Type to Search box and enter all or part of the participant's name to filter the list. Click the participant's name.

      4. Drag the No School event from the Draggable Options to the right and drop it on the calendar.

      5. Click the event. The Event Details pop-up opens.

      6. Use the From and To boxes to set a date range if school is out for more than a single day. Enter the first day school is out in the From box, and enter the last day school is out in the To box.

      7. The Child Calendar defaults to school out all day. If you are entering a partial school out day, click the meals where school was in session to unselect them. Only those meals for which school was out should be blue. For example, if school was in session in the morning during Breakfast and the AM Snack, click Breakfast and AM Snack to clear them. Only those meals for which school was out should be selected.

      8. Click the Details box and enter any notes about this event, if needed.

      9. Click OK.

       

      Use the Meals Calendar

      The Meals calendar shows all of the meals that have been recorded on the Enter Meal screen with children in attendance. Use this calendar to keep track of what meals have and have not been entered into KidKare.

       

      Use the Schedule Menus Calendar

      The Schedule Menus calendar shows all of the menus that have been planned in advance or scheduled for a future date.  Use this calendar to ensure you have all menus planned and scheduled when you are building your menus in advance.

      See more by reviewing the Schedule Menus page.