Approve & Renew eForms

Approve Forms

When you approve forms is doe not update the system database.  Approving forms is a way to mark them as reviewed and approved and sets them aside until it is time to activate them.  Follow the steps below to approve a form that is int he status Submitted (Parent).

1. From the menu to the left, click eForms. The eForms page opens.

2. Filter to the forms to review and approve.

3. Click  on the appropriate row. The Child Information page opens.

   

4. Review the information and signatures provided. Updated information is outlined in red.

5. Click  and choose from the following:

   • Approve All

   • Approve EF

   • Approve IEF

6. If the enrollment form or income eligibility form needs revision:

   1. Click Send Back For Revision.

      

   2. Select Enrollment, IEF, or both.

   3. Click the text box and enter any notes for the parent regarding the revisions that are needed.

   4. Click Send.

Approve & Renew Forms

Once guardians complete the necessary enrollment and income eligibility forms, you must approve and renew participants on the Approve & Renew page. This gives you control over when your database is updated. However, keep in mind that participants with future enrollment dates may be disallowed from your current claim. In many cases, it is better to wait until the current claim is processed before you renew enrollments. For example, if your new enrollment start date is October 1st, you should wait until the September claim is processed before renewing your enrollments.

1. From the menu to the left, click eForms.

2. Click Approve & Renew. The Approve & Renew page opens.

   

3. Filter to the records to renew.

   • Click the drop-down menu in the Show Records For section and choose from the following:

     • 30 Days

     • 60 Days

     • 90 Days

     • Current Year

     • Previous Year

4. There are three ways to approve and renew enrollments:

   • Accept the dates generated by the system (parent signature dates).

   • Use the Bulk Edit feature to set enrollment dates.

   • Approve and renew enrollments individually.

Accepting Dates Generated by the System

1. Check the box next to the records to update.

2. Choose one of the following:

   • Click Approve All to approve the enrollment form (EF) and the income eligibility form (IEF) for the selected records. Respond to the confirmation prompt.

   • Click Approve & Renew All to approve and renew enrollment and income eligibility for the selected records.

   • Click  next to Approve All/Approve & Renew and select a specific form type to approve/approve and renew (EF, IEF, or All).

Using Bulk Edit to Set Enrollment Dates

1. Check the box next to the records to update.

2. In the Bulk Edit section:

   • Click the Bulk Set New Enrollment Date box and enter a new enrollment date. You can also click  to select the date from a calendar.

   • Click the Bulk Set Enrollment Expiration Date box and enter a new enrollment date. You can also click  to select the date from a calendar.

   • Click the Bulk Set New IEF Expiration Date box and enter a new IEF expiration date. You can also click  to select the date from a calendar.

   • Click Apply.

3. Click Approve or Approve & Renew All.

Approving and Renewing Enrollments Individually

1. Click the participant's name to view participant details.

2. Make changes, as needed. For example, you can update the new enrollment date and the new enrollment expiration date.

3. Click Approve or Approve & Renew. You can also click Send Back For Revision if revisions are required.