Setup Center General Settings
You can control several different aspects of KidKare for your sites on the Settings page. Note that any settings here apply to all sites under your account.
- From the menu to the left, click
. The Settings page opens.
- In the General Settings section, you can:
- Click Would you like to require center staff to certify the accuracy of attendance when saving Attendance & Meal Counts in KidKare? to add a pop up after they save meals and attendance to confirm their entries are true to the best of their knowledge.
- Click Do you want to remind users (Daily Menu/Menu Calendar User Interface) if the actual quantities served are less than the required quantities? to trigger a visual alert for your users. (This only applies if policy M.01 is set to Yes)
- Click Edit Welcome Letter Template to edit the email that your center directors receive when you create their new KidKare account.
- In the eForms Settings section, click
next to each option to enable it or select an action item in the drop down provided. You can change settings for the following: - In the Center Access section, click
next to each option to enable it. If these options are disabled, the sites will not have access to these sections when they login to KidKare.
Steps to Get Started
Below is a list of tasks you should complete as you get started with KidKare. Click each link to view more information. Each article opens in a different tab, so you do not have to leave this page.
- Create Staff Member Accounts
- Confirm Your Company Information
- Enroll Centers
- Enroll Children
- Create Master Menus
- Send Welcome Messages to Your Centers
Create a Test Center
You can create one test center and use it to train yourself, your staff, and your centers at no cost to you.
- From the menu to the left, click Center Management.
- Click Enroll Center.
- In the Center Info section, click the Center Number box and enter an identifying number for this center. You can enter up to four (4) digits in this box. Then, click the Center Name box and enter the center's name. Ensure you include the word Test in the center's name.
- In the Primary Contact Info section, click the Email Address box and enter your email address.
- Complete the remaining required fields and the remaining optional fields, as needed. For details, see Enroll Centers.
Customize the Center Welcome Letter
You can customize the welcome letter sent to your centers when you first enroll them in your sponsorship. The KidKare Welcome Letter includes the following information:
- A brief introductory message.
- A link to allow the center admin to log in and set a password.
- A link to the Introduction to KidKare for Sponsored Centers video.
- A link to the KidKare Features for Sponsored Centers PDF.
- A link to the KidKare Knowledge Base for Centers.
- A signature.
To customize the letter:
- From the menu to the left, click
. The Settings page opens. - In the General Settings section, click Edit Welcome Letter Template. The Welcome Letter Template pop-up opens.
- Click Edit.
- Specify which welcome letter you are sending. The letter marked with
is the active one. To enable the other template, click 
. Note that the slider turns green and the other template's slider turns red. You can only have one active welcome letter at a time. - Update the Subject and From boxes, as needed. Variables you can use to fill in certain information are listed at the bottom of the editor (SponsorName, CenterPhone, and so on). To add one of these variables to your text, type @ and begin typing the variable to use. A list of available items displays as you type, so you can select the variable you need. For example, to add the provider's name to the Subject, you would type @CenterName in the Subject box.
- Click the first Message box and customize your messaging. Just as you did in Step 5, you can use variables to complete certain information, such as the center's name.
- Click the Signature box to customize your signature.
- Click Add Attachment to add any attachments needed.
- When finished, click Save.